Terms & Conditions - Code Of Practice
We reserve the right to change the terms and conditions at any time, any such changes can take effect immediately.
Organiser’s decision is final.
1. Each artist/trader working HTB must complete all sections of the booking form, including licence photo and work photo (you can create your own collage photo if you want, please make sure this is square so it fits in our advert space) and a deposit of a minimum of 50% per booth must be paid at the time of booking. If you need any further information, please contact us at
2. HTB will provide you with a space as it is defined, size wise, on the booking form. Space booked may be placed in a shared booth, sizes are still as advertised just shared with other artists due to the venue’s layout. Equipment per artist/shared space as follows, electrical sockets, clinical waste bag, sharps bin, black bin bag, bottled water, plastic cups, kitchen roll, chairs inc covers, and front of booth display table or part of. (Extra items may be included depending on covid regulations, this will be confirmed closer to the event)
3. Once the artist/trader has completed and returned the booking form, paid the 50% deposit or in full for their space and has received written confirmation from us, only then are they assured a space at the show.
4. Deposits/monies paid to the organisers are non-refundable, under any circumstances and completion and return of the booking form is confirmation that the full amount will be paid to the organiser.
5. Covid19. In the event of show postponement due to Covid19 restrictions, all bookings and monies will be carried over to the show in the next available year. Any Covid19 related changes will be forwarded to all participants of the show as soon as possible, this will be out of our hands and we take no responsibility for any changes we must make regarding Covid19. Safety measures will be put in place within government guidelines nearer to the show date and these will be confirmed to all participants nearer the time of the show.
6. Artists/traders must have their space set up by 10am on Saturday and have completely cleared their space by 8pm on the Sunday.
7. Any equipment/property left behind and not claimed by 10pm Sunday will be disposed of as the organizers deem fit with no compensation.
8. Artists must adhere to the registration/set up times advised.
9. Consent forms must be completed by each of your tattoo/piercing clients and written aftercare provided.
10. HTB attempts to attract members of the public to the event but accepts no responsibility for final numbers at the event.
11. The organisers cannot accept responsibility for loss or damage to stock/equipment/persons/vehicles however it may be caused.
12. All artists/traders are required to have adequate public and product liability insurance.
13. All tattooing/trading must cease by 8pm on Saturday and 7pm Sunday.
14. All artists must conform to current Environment Health by laws relative to their local administrative area.
15. Organisers will check each space when set up, any space that is deemed to have any undesirable goods or services will be asked to remove them. Failure to do so may lead to said stallholder leaving the premises.
16. All electrical equipment must be P.A.T. tested and in date. We will have a qualified electrician available on site if needed. Any equipment found not with a valid stamp will not be allowed to be used.
17. Tattoo artists are not allowed to sell tattoo machines and/or supplies from their space.
18. Tattoo supply trade stands will sell to registered artists only.
19. All artists/traders will, if asked, answer any questions given to them by the local health authorities’ officers to the best of their abilities.
20. Only artists registered to work the event can tattoo at the event and artists not adhering to this may be asked to leave the event.
21. Under no circumstances are the display tables provided to be used for tattooing for obvious health and safety reasons.
22. Artists should use disposable and single use equipment wherever possible i.e., needles, pigments, gloves, tissues, spatulas, pigment cups, ointment, aprons, machine bags, lead covers, tubes and grips etc.
23. Only the artists, clients being tattooed, and the registered helper should be in the tattooing space when tattooing is being done.
24. The artist/trader will always keep their spaces clean and free from rubbish and must not encroach on other spaces or the aisles.
25. Hand washing facilities are provided, please ensure good hand hygiene.
26. Keep the tattooing area clean and disinfected prior to/after tattooing.
27. Equipment should be set up in front of each client.
28. Clinical waste must be disposed of in waste bags provided with the exception of sharps, these must be disposed of into the sharp’s boxes provided. Samples of solidifying powder will be provided for rinse cups.
29. No alcohol is to be consumed in the tattooing booths, no exceptions!
30. Only the correct number of wristbands/passes will be issued, all other guests of yours will have to purchase a ticket. Clients are NOT classed as Helpers.
31. No flyering/postering/advertising any other events/show on your booths unless you have prior consent from Mac or Jo.
32. No pins/tape/nails etc. to be used on any surface of the booth panels or the interior surface/wall in the venue.
33. No booth sharing unless arranged with us in advance.
34. Entry to the after show fancy dress ball is strictly with correct weekend wristband only. STRICTLY FANCY DRESS!!!
35. Security this year is provided by the venue and their decision on security issues is final.
36. The venue will open on Friday evening between 3pm & 9pm for any artist/traders to unload equipment/stock. Doors will be locked at 9pm sharp (no registration will take place at this time).
37. The organisers reserve the right to refuse any artist to continue working if any of the rules are not adhered to.
38. Only Pre-booked and registered artists are permitted to tattoo at the show, anyone found tattooing who is not pre-booked and registered or tattooist allowing this to happen will be removed immediately without question.
39. Payment details will be displayed in an automatic reply once your form has been successfully submitted.
Any queries or questions please direct to:
www.halloweentattoobash.co.uk